Skip to main content

Coordinate hospital cases and projects

Return to your calling.

Reducing time spent searching, chasing and writing should give staff more time for patients and support the hospital’s financial health. Aiomics connects cases and projects with tasks, owners, deadlines, discussions and progress, alongside bed and appointment planning. Teams review prior records, obtain missing documents and prepare letters or insurer responses with sources, supporting professionally reviewed documentation and reimbursement.

Book a conversationHow aiomics works
A patient speaks and gestures from his hospital bed. A clinician sits beside him at eye level and listens, with a closed folder set aside.
Schematic illustration

Let doctors be doctors again.

Visit the film page

A few connections from our networkA selection

Coordinate hospital cases and projects

Reducing time spent searching, chasing and writing should give staff more time for patients and support the hospital’s financial health. Aiomics connects cases and projects with tasks, owners, deadlines, discussions and progress, alongside bed and appointment planning. Teams review prior records, obtain missing documents and prepare letters or insurer responses with sources, supporting professionally reviewed documentation and reimbursement.

See the platform
  1. An admission coordinator places three documents into a single folder and smiles at a colleague.

    Less searching.

    Referrals, prior reports and insurer letters sit in order within the case, each in its place. The admission team sees what is missing and requests exactly that.

    Admission management
  2. A physician puts her pen aside, the finished letter in front of her, and gets up.

    Less writing.

    The admission report, the letter and the reply to the insurer are ready as drafts, in your hospital's template and with their sources. Physicians and medical controlling add what only they know.

    Letters and reports
  3. A physician and an older patient laugh together during an exercise in a rehabilitation therapy room.

    More medicine.

    Our aim is more time and attention for patients. For hospitals competing for physicians it is also an argument: employed physicians in Germany report spending a mean of 2.8 hours a day on administration and organisation beyond medical work.

    MB-Monitor 2024, 9,578 valid answers from employed physicians, self-reported

    Why aiomics
ISO 27001Certified by TÜV NORDInformation security to ISO/IEC 27001:2022. Processing exclusively in the EU.about 5,000patient cases since January 2026Live at sites of a large German hospital group.CharitéIndependent evaluationThe Institute of Medical Informatics is studying routine use. Results follow on publication.

Why now

Every record can be audited. From 2027, more often.

Hospitals document under time pressure, and what the record does not support an insurer can reclaim. From January 2027 the audit quota depends on how earlier bills fared.

From January 2027, insurers may audit up to 40% of a hospital's bills

Until December 20265 %

clean rate 60% or more

10 %

40 to 60%

15 %

below 40%

From January 20275 %

clean rate 80% or more

20 %

65 to 80%

40 %

below 65%

Insurers may audit beyond the quota below a 20% clean rate until December 2026, and below 50% from January 2027. The state associations of insurers and the substitute funds must first notify the state authority jointly, with reasons, before the audits start. An audit without a reduction earns the hospital €500; below an 80% clean rate the hospital pays a €500 surcharge per reduced bill.

Share of a hospital's bills that insurers may audit, by the share of its previous audits that ended without a reduction. §275c SGB V; GKV-Beitragssatzstabilisierungsgesetz, Federal Law Gazette 2026 I No. 228

In 2024 the medical review service objected to half of the hospital bills it audited

50.6% objectedno objection1.31 million bills audited
Medizinischer Dienst Bund, statistics 2024

Almost three hours a day

is what employed physicians in Germany report spending, on average, on administration and organisation beyond medical work.

Marburger Bund, MB-Monitor 2024; 9,578 valid answers, self-reported

How aiomics works

Read. Source. Check. Sign off.

Tasks, owners and deadlines hold the shared work together. For document drafts, sources, review and professional sign-off are added.

  1. 01

    Read

    Fax, scan, PDF, dictation or questionnaire: the platform recognises the text on every page, assigns the document to the right case and turns it into structured information. A person confirms the match.

  2. 02

    Source

    Structured information keeps its source: the document and the passage it came from, one click away.

  3. 03

    Check

    For reports and physician letters, a separate review pass compares the draft with its sources. References the sources do not support are removed, and the draft is written again.

  4. 04

    Sign off

    A physician or the responsible professional signs off every document, and can check any sourced statement against its source in one click.

Schematic illustration
How the platform works in detail

Modules

From referral to audit.

Each module takes on one stretch of the paperwork of a case. All of them work from the same documents.

Admission management

Live

From referral to admission decision.

  • Sort incoming referrals
  • Request missing documents
  • Prepare acceptance or rejection
  • Draft the admission report
Admission management:

Letters and reports

Live

The draft is ready, with its sources.

  • Draft physician and discharge letters
  • Use the hospital's templates
  • Open any source in one click
Letters and reports:

Insurer disputes

Live

Answer insurer queries with evidence from the record.

  • Answer queries
  • Assemble audit documents
  • Track deadlines
  • Record the outcome per argument
Insurer disputes:

Patient questionnaires

Live

Answers arrive in the right case.

  • Build questionnaires
  • Collect on a tablet or by link
  • Assign answers
Patient questionnaires:
LiveRecord-based billingService details and their documentary support for private billing, with a billing partner.In pilot operationCodingCoding summary and coding suggestions from the record, each with its source.PlannedCourse documentation and quality reports
All modules in detail

Introduction

One workflow, one site, one measurement.

We start with the workflow that costs your team the most time, at one site and with an agreed measurement. Medical staff, nursing, the works council, and IT and data protection take part from the beginning.

Information for your role

Before you decide

What you can check.

A decision rests on evidence, clear responsibilities and an agreed scope of use.

Security and evidence

Information security

Certified to ISO/IEC 27001:2022 by TÜV NORD CERT. Scope and certificate are on the security page.

Data protection

Processing exclusively in the EU. Access and responsibilities are agreed and recorded for each deployment.

Evaluation

We measure with you what changes: time, corrections and handovers. The Charité studies routine use independently.

Why we do this

Room for what brought you into medicine.

In WHO/Europe's survey of about 90,000 doctors and nurses, three in four doctors said they experience their work as meaningful. Aiomics exists to give that meaning room in the working day: less time on paperwork, more time with patients.

Three in four doctors experience their work as meaningful

3 in 4

of doctors experience their work as meaningful

Survey of 90,171 doctors and nurses in all EU member states, Iceland and Norway. Each row shows twelve respondents. WHO/Europe, MeND survey, published 10 October 2025
Watch the film: Win Back Time, a paediatrician on leaving medicine

Less searching.Less writing.More medicine.

Let's talk about the first workflow in your hospital.

Book a conversationPrepare the introduction